The Options → ActionPad tab is where you configure everything about the ActionPad: what appears when you search, how search works, and how the ActionPad looks. This FAQ describes each option on the tab.
Right-click the ActiveWords icon (system tray or floating icon) and choose Options. Open the ActionPad tab. In ActiveWords 5, the ActionPad hotkey is configured only here, so all ActionPad settings are in one place.

Set the key combination that opens the ActionPad (default: Ctrl+Space). This is the only place in Options where you can change the ActionPad hotkey.
Use the toggles on this tab to choose what the ActionPad searches when you type. You can turn each category on or off:
25*4). See Advanced Calculator.today+1month). See Date Calculations.When Window Search is enabled, two additional settings control how search works:
See Window Search for details.
The ActionPad tab also includes appearance settings: font size, color, and other display options.
The ActionPad is a quick-launch input field that appears on demand. It provides a single place to enter and trigger your Words, act on text using Selected Text actions, search your computer, perform calculations, and more.
Press Ctrl+Space (the default hotkey) to open the ActionPad. You can change this hotkey in Options → ActionPad tab. In ActiveWords 5, the ActionPad hotkey is configured in one place only—the ActionPad tab—to avoid confusion.

The ActionPad has been significantly extended in Version 5. When you type, it searches according to your settings in Options. By default, it can find:
today+1month)Select any result and press Enter (or click) to trigger it. The action runs in the context where you were working.
Note: If typed text does not match any action, only Selected Text actions are shown.
Open the ActionPad Options tab to customize what appears and how it behaves.
The ActionPad works seamlessly with Selected Text. Type or paste text into the ActionPad, press Enter, and choose a Selected Text action (such as Google Translate or Bing search) from the results. The action executes instantly with your text.

You can also use the ActionPad when you don't want to type a Word in your current context (e.g., in a web form or email). Open the ActionPad, type your Word, press Enter, and the associated action runs. Words triggered from the ActionPad do not include a trailing delimiter in text substitutions.
The Advanced Calculator lets you perform math calculations directly in the ActionPad. Type a numeric expression and press Enter—the result is substituted immediately. This is useful for quick calculations without leaving your workflow. It supports basic arithmetic plus many advanced functions, constants, and operators; the full scope is too large to document here.
Open Options and go to the ActionPad tab. Turn on Advanced Calculator to use math expressions in the ActionPad. When enabled, expressions such as 25*4 or 100/3 are evaluated and the result is inserted.
Open the ActionPad (default: Ctrl+Space), type a math expression, and press Enter. The result is delivered in the context where you were working—for example, into a document, email, or Notepad. Expressions that start with a number (e.g. 1+2, 25*4) are evaluated automatically. If your expression starts with a function or constant (e.g. sqrt, sin, pi), type = first so the calculator recognizes it. For example, =sqrt(16) or =sin(pi/2). Examples:
1+2 → 31+2/3+(4*5-10) → mixed arithmetic2*pi or =sqrt(16) → constants and functions=sin(pi/2) → 1=sum(n, 1, 100, 1/n^2) → summation (e.g. sum of 1/n² from n=1 to 100)=int(sqrt(1-x^2), x, -1, 1) → definite integral (π/2)Note: When you press Enter, the calculated result is inserted directly into the application where your cursor is currently located (for example, in Notepad, a document, or an email).

Date Calculations let you perform date arithmetic directly in the ActionPad and in your actions. Type expressions like today+1m and the result is substituted immediately—no need to look up the date yourself.
Open Options and go to the ActionPad tab. Turn on Date Calculations to use date expressions in the ActionPad. On the same tab, set the date format for results: Short date or Long date. Short date is typically numeric (e.g. 3/3/2025); long date includes the day and month name (e.g. Monday, March 3, 2025). The format you choose here applies when you insert a date from the ActionPad or from an action.
Type a date expression in the ActionPad and press Enter. Use the single-letter units d, w, m, and y (not "day", "week", "month", or "year"). For example:
today+1m – One month from todaytoday+1w – One week from todaytoday-1d – Yesterdaytoday+1y – One year from todayImportant: Do not put spaces in date expressions. Use today+1m, not today + 1 m.
Set the date format (Short date or Long date) in Options → ActionPad. Then open the ActionPad, type a date expression (e.g. today or today+1w), and press Enter. The result is inserted where your cursor is—for example, into Notepad.
Date calculations work in Substitute Text and Substitute Content actions too. You can embed date expressions within larger text—for example, a letter header that includes "long date minus one day" so the date updates automatically. This is useful for templates, reports, and any action where the date should reflect today or a relative date.
Hotkeys are system-wide key combinations that give you instant access to ActiveWords features. In ActiveWords 5, hotkey management is more flexible and organized. Hotkeys are configured in two primary places:
Hotkeys are configured either in Options or in the main ActiveWords window, depending on the type of hotkey.
Options → Hotkeys tab – Use this tab for the three system hotkeys that do not relate to a specific action:

Options → ActionPad tab – Use this tab for the ActionPad hotkey (default: Ctrl+Space). In V5, the ActionPad hotkey is configured in one place only to avoid confusion.

Main ActiveWords window – Assign hotkeys to individual actions here. Open the main ActiveWords window, right-click an action, and set your preferred hotkey in the action editor.

To set a hotkey, simply press the key combination you want on your keyboard. ActiveWords captures it and assigns it. No need to type or select from a list.
You can assign the same hotkey to multiple actions. When you press that hotkey, ActiveWords displays a Pick List showing all actions that use it. Select the one you want and it runs immediately.
This is useful when you want one key to access several related actions—for example, multiple Selected Text actions (Bing, Google Translate, LinkedIn) or several frequently used Words.
Note: You can select multiple actions and assign a hotkey simultaneously.

ActiveWords 5 is currently available as an alpha release. Before installing, it’s important to understand how it interacts with existing versions and what to expect during testing.
This article explains what happens when you install ActiveWords 5 and how to proceed safely.
ActiveWords 5 is designed for early testing and feedback. While it is stable enough to explore new features, it is not yet a final release.
Before installing, keep in mind:
If you depend on ActiveWords daily for critical workflows, review this information carefully.
When you install ActiveWords 5, it replaces ActiveWords 4 on your system and begins using a new internal database format.
At install time:
Note: Your ActiveWords data is stored in your Windows user profile, not in the Program Files folder. When you install ActiveWords 5, your data is saved here: %AppData%\Roaming\ActiveWords. If you previously used ActiveWords 4, you may also see this folder: %AppData%\Roaming\ActiveWords4. This is why upgrading to ActiveWords 5 does not remove your existing data. Each version stores its data in its own folder.
Your existing actions are available immediately after installation. However, any actions you create or modify in ActiveWords 5 are handled differently due to the new database format.
Installing ActiveWords 5 does not permanently lock you in.
If you decide to return to ActiveWords 4, you can:
When you return to ActiveWords 4:
This allows you to explore ActiveWords 5 as part of the alpha program without committing permanently or risking your existing setup.
Important: ActiveWords 5 uses a new database structure. Actions that are created or edited in ActiveWords 5 cannot be used in ActiveWords 4, and if you switch back to ActiveWords 4, any changes made in ActiveWords 5 will not carry over. This behavior is expected during the alpha phase and supports future development.
If you want to explore ActiveWords 5 safely:
Power users with large action libraries should be especially mindful of this distinction.
ActiveWords 5 alpha is best suited for:
If you prefer a fully finalized experience, it may be best to wait for a later release.
To better understand how ActiveWords 5 manages data and why compatibility differs from previous versions, read:
Selected Text (formerly called ActionText in Version 4) acts on any text you select anywhere on your computer and on any text entered in the ActionPad. Selected Text serves as your entry point for services and information, providing instant access to searches, translations, and custom actions—much like the Windows Key, only more powerful.

Your default ActiveWords 5 installation includes several Selected Text actions:
You can delete or add Selected Text actions to meet your needs. If you only have one Selected Text resource, the action will execute instantly without showing a menu.
While F9 is the default hotkey for Selected Text actions, you can customize hotkeys for any action:
You can create custom Selected Text actions to work with the text you have highlighted or entered through the Action Pad. These actions use the {SelectedText} command to insert that text into the action when it runs.
The {SelectedText} command represents any text you are acting on. When an action runs, it uses either highlighted text or text provided through the Action Pad, depending on context.
This allows the same action to work in multiple situations without modification.
To create a Wikipedia search action:
https://en.wikipedia.org/wiki/Special:Search?search={SelectedText}When you run this action, the selected text is passed directly into Wikipedia's search.
The {SelectedText} command can be used in any lookup-style action, such as web searches, translations, or other external tools.
When multiple actions use the same hotkey, ActiveWords displays a Pick List. This lets you choose where to send the selected text, for example to Wikipedia, Bing, or another lookup source.
Selected Text actions are not limited to public search engines. They can also be configured to interact with enterprise databases, internal tools, or custom web services, making them a powerful way to connect ActiveWords with your existing systems.
Selected Text also works with the ActionPad. In V5, Selected Text options appear within the ActionPad search results. For example, if you type or search for a term in the ActionPad, the system can present Selected Text actions (like Google Translate) as clickable options.
Workflow:
If you have multiple Selected Text actions assigned to the same hotkey (like F9), ActiveWords will display a Pick List showing all available options. Simply select the action you want to use.

{SelectedText} command in any action type that supports text substitutionTags help you organize, filter, and quickly find your Words and Actions. In ActiveWords 5, tags are accessed through a tag icon in the main window instead of a side column.
Click the tag icon in the main window to open the tags view. The icon shows your tags and lets you work with them in one place. When the tags view is closed, all Actions are displayed in the main list.


When you import a file (e.g., a Shared ActiveWords file or Addin), ActiveWords can present a list of the imported Actions and let you assign or apply tags to them. This makes it easy to keep imported content organized and to filter it later.
Tags can be triggered like Words. Trigger a tag with a double space or the ActiveWords Key to see a list of all Actions associated with that tag, then choose one to run. You can associate an Action with multiple tags.
ActiveWords Addins and Shared ActiveWords files often assign a tag to each included Action so you can easily find, reference, and edit them. When exporting or sharing, grouping Actions under one tag can simplify creating and managing the shared file.
ActiveWords 5 introduces important changes to how data is stored and managed. These changes are foundational and affect how ActiveWords behaves across versions.
This article explains what has changed, why it changed, and what it means for you when testing ActiveWords 5.
In previous versions, ActiveWords used a version-specific folder structure and database format.
ActiveWords 5 moves away from that approach by:
These changes are part of a broader effort to modernize the platform.
The updated folder structure simplifies how ActiveWords manages data internally and prepares the product for future versions.
Key benefits include:
While most users will not interact directly with these folders, the change affects how data is handled behind the scenes.
ActiveWords 5 uses a new database format that is not compatible with ActiveWords 4.
This means:
This one-way behavior is intentional and supports ongoing development.
Important: ActiveWords 5 uses a new database structure. Actions that are created or edited in ActiveWords 5 cannot be used in ActiveWords 4, and if you return to ActiveWords 4, any changes made in ActiveWords 5 will not appear. This behavior is expected during the alpha phase and supports future development.
Because of these changes, ActiveWords 5 should be treated as a testing environment.
If you plan to switch back to ActiveWords 4:
This approach allows you to test safely without disrupting existing workflows.
There is currently no supported way to migrate actions created in ActiveWords 5 back to ActiveWords 4.
This limitation is by design and will remain in place while ActiveWords 5 is in alpha.
These changes are especially important for:
Understanding these differences helps avoid confusion and unexpected behavior.
To learn more about how these changes affect installation and daily use, see:
ActiveWords 5 is a major evolution of ActiveWords, focused on expanding how you launch actions, work with selected text, and interact with your computer using the keyboard.
This version introduces significant architectural and feature changes and is currently available as an alpha for testing and early feedback.
This article gives a high-level overview of what’s new and what to expect.
ActiveWords 5 is an early, in-progress version intended for evaluation and testing.
That means:
If you rely on ActiveWords daily for production workflows, you should review the installation and data behavior carefully before switching.
The Action Pad has been significantly expanded.
In ActiveWords 5, the Action Pad can:
The Action Pad is now designed as a central, keyboard-driven entry point for many tasks, not just a shortcut launcher.
What was previously called ActionText is now called Selected Text.
Along with the name change:
Existing users should be aware of the terminology change when looking for documentation.
Hotkeys in ActiveWords 5 are more centralized and flexible.
You can now:
This makes it easier to customize keyboard workflows without conflicts.
ActiveWords 5 also introduces several new or expanded features, including:
Some of these features will be documented in more detail in separate FAQs.
Behind the scenes, ActiveWords 5 includes changes that affect how data is stored and managed.
Notably:
These changes are intentional and support future development, but they are important to understand before switching versions.
If you’re getting started with ActiveWords 5, these FAQs are recommended next:
Windows Search lets the ActionPad search your computer for files, folders, applications, and Start Menu items. When enabled, typing in the ActionPad finds not only your Words but also items across your system.
Open Options and go to the ActionPad tab. Turn on Windows Search to include files, folders, applications, and Start Menu items in ActionPad search results. When Windows Search is off, the ActionPad searches only ActiveWords (and other enabled options such as Date Calculations and Advanced Calculator).
A packaged application is an app you download and install from the Microsoft Store (or one that came preinstalled with Windows from the Store). A traditional application is typically installed from the web or from an installer. Both types appear in ActionPad search results when Windows Search is enabled. For example, Notepad on Windows 11 is a packaged app; many other programs you install manually are traditional applications.
You can control how search matches your typing:
You can limit where Windows Search looks:
Choosing Profile can speed up search if you only need results from your personal files and folders.
The Wizard is a right-click menu in the action editor that inserts common syntax for you, so you don't have to remember the commands. It appears when you create or edit Substitute Text, Substitute Content, Open URL, and other action types. What you see in the Wizard depends on the action type you're creating or editing. The Wizard is new in ActiveWords 5 and makes scripting features easier and more accessible.
When creating a new action, right-click in the content or description field. The Wizard appears in the context menu. Choose an option and the corresponding syntax is inserted at the cursor position.

For Substitute Text, Substitute Content, Open URL, and similar action types (everything except Script), the Wizard offers three options:
Script is the main reason the Wizard exists—scripting is where you can do the most. For Script actions, the Wizard offers many options so you don't have to remember the syntax: open a program (e.g., Sublime Text), show a message, trigger another Word, copy or empty the clipboard, send key presses (including modified keys and media keys), insert long date (expanded when you trigger the action), and various other functions. One more category is still being added (managing windows, launching apps and waiting for them to be visible). The Script Wizard is still being expanded; options for Substitute Text and other action types are complete. For the full list of script commands and syntax, see Scripts and Syntax.

ActiveWords includes an "edit" action (triggered by activewords://edit) that opens a specific action for editing. Using the Wizard's input prompt, you can create a Word that asks which Word you want to edit, then launches the edit action with that Word. The input box lets you type the Word name, and the action opens the corresponding editor.
Many users avoided scripting because they had to remember the syntax. The Wizard makes these features easier to use. You choose from the menu and the correct syntax is inserted. Script is the primary focus: you can build automated sequences (e.g., open an app, wait for it, send keys to navigate, then combine with an input prompt for text). For advanced scripting, the Wizard complements the full Scripts and Syntax documentation.